Wisegrid

Wisegrid is a spreadsheet-native work management platform built for project-driven teams that need more structure, automation and visibility without giving up the familiar grid. It is designed for teams already running projects, schedules, budgets, requests, approvals and reporting in Excel, Google Sheets or Smartsheet — and finding that as operations grow, information scatters, updates stay manual, and a reliable view of progress gets harder to maintain.

Instead of forcing a new system on your team, Wisegrid keeps the grid as the source of truth and builds the app layer around it. You get the familiar rows, columns, formulas, hierarchies, copy-and-paste and cross-sheet references, plus dashboards, Gantt, board and calendar views, forms, workflow automation, approvals, resource planning and real-time reporting. AI works directly inside cells, so any column that needs judgment can be handled with a formula.

What makes Wisegrid stand out

• Spreadsheet-native: a familiar grid with 119 Excel-compatible functions, [Column]@row references, and inline cross-sheet references (up to 500 per sheet).
• Multiple views over one data source: grid, Gantt chart, board and calendar all read the same rows, so nothing needs to be duplicated.
• Live dashboards and reports: KPI tiles, charts and portfolio reports roll up straight from your sheets, and every widget resolves through the viewer's own access.
• Forms with real logic: multi-page forms with conditional logic, save-and-resume and your own branding; submissions land as rows instantly.
• Automation without run caps: notify, assign, move rows and run multi-step approvals on row, date and new-row triggers, with full run history and no monthly run cap.
• AI in formulas: =CLASSIFY, =EXTRACT, =SUMMARIZE and freeform =AI() live in the cell, with a $5 monthly AI allowance metered to the cent and a hard ceiling so AI cells stop resolving instead of running up a bill.
• Generous capacity: 1,000,000 cells per sheet, 40,000 rows, 600 columns, unlimited sheets, 100 GB attachment storage, and early capacity warnings at 80%.
• Collaboration that protects work: presence, comments and attachments on every row, plus row-level conflict catch that lets you keep yours, take theirs, or merge cell-by-cell.
• Reusable blueprints: save any project as a reusable blueprint and stamp out governed copies in under a minute, formulas, automations and dashboards included.
• Simple pricing: one plan at $19 per editor per month with every feature included — Gantt, automations, dashboards, cross-sheet formulas, AI in formulas, and Enterprise SSO and MFA. View-only collaborators are always free, with no seat minimum and automatic proration.

Wisegrid is especially useful for construction companies, engineering firms, professional services teams, agencies and other spreadsheet-heavy businesses. Typical use cases include project planning, budget tracking, resource allocation, request management, approval workflows, client reporting and portfolio dashboards. Teams use it to reduce manual reporting, standardize recurring processes, improve project visibility, and scale operations without adopting a complex enterprise system.

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Wisegrid is designed to feel familiar to anyone who works in spreadsheets. Here is how to get started:

1. Start your 7-day free trial. Sign up with Google or email in about 20 seconds. No credit card is required, so nothing can be charged automatically during the trial.
2. Bring your existing data. Import any Excel workbook from the File menu, or use the self-serve Smartsheet importer: paste an API token from your current tool and Wisegrid discovers every workspace, folder and sheet you have access to. The token stays revocable and the importer only calls read endpoints, never write. Anything that does not translate cleanly is flagged for review. Prefer to skip it? Wisegrid offers free concierge migration, where the founder personally migrates your sheets, formulas and attachments, usually within a day.
3. Work in the grid. Use familiar rows, columns, formulas, hierarchies, copy and paste, and cross-sheet references. Type = to start a formula, paste a whole range, stage your edits, and save with one shortcut. Wisegrid includes 119 Excel-compatible functions with [Column]@row references, autocomplete and signature help.
4. Add views and dashboards. View the same underlying data as a grid, Gantt chart, board or calendar. Create live dashboards, charts, portfolio reports and project summaries that roll up straight from your sheets. Drag, resize and share widgets; every widget resolves through the viewer's own access.
5. Collect requests with forms. Build multi-page forms with conditional logic, save-and-resume and your own branding. Submissions land as rows instantly.
6. Automate workflows. Set up notifications, assignments, row moves and multi-step approvals on row, date and new-row triggers. Full run history is available with no monthly run cap.
7. Use AI in formulas. When a column needs judgment, such as reading a note and tagging it, use AI functions like =CLASSIFY, =EXTRACT, =SUMMARIZE and freeform =AI(). Fill the formula down a column and results live in your sheet like any other value. Your plan includes a $5/month AI allowance, metered to the cent with a hard ceiling.
8. Set permissions and collaborate. Everything is private by default. Share a whole project, one sheet, or one person's slice of a view, by person, group or domain. SSO and MFA are included. Presence, comments and attachments appear on every row, with row-level conflict catches so nobody's work silently disappears.
9. Reuse project blueprints. Save any project as a reusable blueprint and stamp out governed copies in under a minute, including formulas, automations and dashboards.
10. Connect and export. Use the REST API and signed webhooks to connect Wisegrid with external systems. Export everything anytime: one Export Bundle downloads each sheet as Excel plus every attachment.

Wisegrid is priced at one plan: $19 per editor per month with every feature included. You only pay for editors; view-only collaborators are always free, however many you invite. There is no seat minimum, and billing prorates automatically when you add or remove editors.

Is there a free plan?

Every account starts with a 7-day free trial, and no credit card is required to start it. Because we never have your card during the trial, nothing can be charged automatically. There is no free tier for new accounts, but your data never becomes hostage either: see the next answer for exactly what happens on day 7.

What counts as a seat?

You pay $19 per month for each person who can edit (editors and admins). View-only collaborators are always free, however many you invite, and are never quietly converted into a paid seat. You only ever pay for the people who edit.

What happens when the trial ends?

On day 7 editing locks and everything you built stays saved and viewable, free, for as long as you like. Nothing is charged, because we never took a card. To keep editing, add a card and pick up exactly where you left off at $19 per editor. We email you the day before so it is never a surprise, and you can export everything at any time, trial or not.

Can I add or remove editors later?

Yes. Add or remove editors whenever you like and billing prorates automatically. You manage seats, your card, and invoices self-serve in the Stripe Customer Portal. No sales call.

Why does the plan include 100 GB and not more?

We size included storage so it stays sustainable as we grow. No asterisks, no surprise throttling. If you ever reach the cap, your existing files stay fully accessible; only new uploads are blocked until you free up space. Cell data is never affected; only attachments count toward storage.

What happens if I hit the storage cap?

New attachment uploads are blocked with a prompt to free up space. Existing files stay accessible. Nothing is deleted. Your cells and formulas are never touched.

How does AI in formulas get billed?

AI functions (=CLASSIFY, =EXTRACT, =SUMMARIZE, =AI) draw on a $5 monthly AI allowance included with the plan. Usage is metered to the cent against that allowance, and the allowance is a hard ceiling: when it runs out, AI cells simply stop resolving until next month. They never silently overspend. Need more before the reset? Buy top-up credit anytime at face value; top-ups carry over.

Do I have to talk to sales?

No. Everything is self-serve, from the trial to live billing. If you want a custom enterprise contract (audit logs, MSA), email ryan@wisegrid.co.

Who answers support?

The founder. Email ryan@wisegrid.co and the person who wrote the code replies. No ticket queue, no tier-1 script, no "have you tried clearing your cache" runaround.

Wisegrid offers direct, founder-led support. Email ryan@wisegrid.co and the person who wrote the code replies — no ticket queue, no tier-1 script, no "have you tried clearing your cache" runaround.

The platform also provides self-service resources: a blog with product updates, migration guides and lessons from building Wisegrid; templates, guides, formulas documentation and API docs; and a free tools section with 49 tools including a meeting minutes generator, Gantt chart maker, timesheet builder, RACI matrix generator, risk matrix generator, burndown chart generator, project timeline maker, work breakdown structure builder, construction estimate builder, project budget builder, change order generator, status report generator, project charter generator, issue log builder and action item tracker.

For migrations, Wisegrid offers a self-serve Smartsheet importer that uses a read-only token and never writes to your Smartsheet account, plus free concierge migration where the founder personally migrates your sheets, formulas and attachments, usually within a day. Excel and CSV exports are supported, and one Export Bundle downloads each sheet as Excel plus every attachment. The platform also includes a REST API and signed webhooks for connecting with external systems.

Security features include SSO and MFA included on the single plan, nightly off-site backups with restore testing, and permission controls that are private by default with sharing by person, group or domain.

For custom enterprise contracts including audit logs and MSA, you can email ryan@wisegrid.co directly. Billing management is self-serve through the Stripe Customer Portal, where you can manage seats, cards and invoices without a sales call.